ASPCS
 

Authors' Information

1.  Introduction

2.  Copyright Issues

2.1  Receive Permission to Use Images

2.2  Copyright Declaration

2.3  Copyright Form

3.  Authors' Instructions, Template and Macros

4.  Submitting Your Paper




1.  Introduction

We are pleased you are contributing to a volume which will be published in the ASP Conference Series (ASPCS). We have provided this web page to give you quick access to the essential ASP templates, macros and instructions you will need when preparing your paper for publishing. Please also refer to any other specific instructions which may be provided by the editors of your volume.

Most importantly, when preparing your manuscript, it is very important that you completely follow the Instructions for Authors and Editors and that you do not change any of the macros or templates; changes will be ignored or removed prior to final compilation of the volume. Following the guidelines in the Instrutions for Authors and Editors will make the editor's job much easier when she compiles the entire volume and will provide a much higher quality publication, especially if you pay particular attention to the information on image requirements for resolution and quality of the images. It has been our experience that most problems encountered when submitting the volume to the printer could have been best resolved by the authors in the original source files. Please take care to provide 1) tamper-free .tex files which have not been "rigged" with special packages, custom commands, or spacing, and 2) the very best images possible. The ASPCS staff will use standard versions of the style file and will remove any custom commands before compiling the final volume.

If you have specific questions about your paper, volume, deadlines, or use of the macros and instructions, please contact your editor. You may send feedback about the macros and instructions by e-mail to publicationmanager@aspbooks.org.

2.  Copyright Issues

2.1  Receive Permission to Use Images.  It is very important that authors receive permission—from both the publishing company and the original author—to use any image which has been published previously, which belongs to someone else or which has been used elsewhere. For your convenience, we have provided a Permission to Use form which you may fill in and send to the owner or copyright holder. Once permission has been received, an acknowledgement of the source should be included at the end of the figure caption. Possible formats for various circumstances are suggested below:

  • Image/drawing/photo courtesy of [individual or organization who created the image]
  • Referenced in this volume, [author name] p. [xxx]
  • By the kind permission of [publisher, volume number, author and page number]
  • Copyright held by [name and place]

2.2  Copyright Declaration.  Many questions regarding copyrights are answered in Chapter 4 of The Chicago Manual of Style. Section 4.13 specifically states:

The author of a work possesses, at the beginning, a bundle of rights that collectively make up copyright. When a work is to be published, the author normally transfers some or all of these rights to the publisher, by formal agreement. Two of these rights are basic from the publisher's point of view: the right to make copies of the work (traditionally by printing, and now often by digital reproduction) and the right to distribute such copies to the public—in sum, to publish the work. In the case of online publishing, reproduction and distribution blend into the act of transmitting the work on demand to the reader's computer.

The copyright position of the ASP is that abstracts may be placed on the Internet, but entire volumes may not be posted on the Internet for a period of one year, at which point they will become public domain via the NASA ADS website. Authors may post their individual papers on their own web sites or institutional e-print repositories individually, if they desire. The ASPCS also allows authors to post their individual papers on the arXiv.org e-print server. The author's work is his or her own and will remain so. Individual authors' papers may be reproduced elsewhere, however permission must be obtained from the ASP if published verbatim.

Before publishing your paper, the ASP must have a Copyright Form for each paper. Please submit this form to your editor, including the volume title or name of the conference. He will then submit all forms to the ASP prior to the publication of the volume. The form includes instructions which pertain to authors from governmental agencies.

2.3  Copyright Form

Choose your preferred format to download the Copyright Form from the list of files below.

3.  Authors' Instructions, Template and Macros

Please carefully read and follow the Instructions for Authors and Editors when preparing your paper for publication. You will need to download the package of templates and LaTeX style files to prepare your article.

4.  Submitting Your Paper

Send all files necessary to compile your paper to the editor. Also send the editor the signed copyright form and any illustration permission forms, if not already submitted. If any of your contact information has changed (address, email address, phone number, etc.), send that update to the editor also to ensure prompt e-book access and delivery of printed volume when available.