Step 5. Printed Volume

5.3.1 Billing Amounts

5.4.1 Check

5.4.2 Bank Transfer

5.4.3 Credit Card

Two complimentary books will be sent to the editors approximately one month from the date the proof approval is returned to the printer. At this point all of the books have been printed and are ready for distribution to the participants. Editors are given one last chance to do a final review of the volume–checking only for drastic errors that absolutely cannot be tolerated. No copies of the volume will be mailed until we have received approval from the editors to release the volume.

Because you have already reviewed and approved the proof, any changes made at this stage will be at the editor's expense and are very costly:

Errata page: approximate cost $400.00 per page (not recommended, because errata pages tend to get lost);
Sticker: approximate cost $400.00 per page;
Tip in (replacement page glued into book): minimum $1000.00 per page, often more.

5.2 Shipping Volumes

Once the advance copies are approved by the editors, we will release the books to be shipped to all participants on the mailing list provided by the editors. For more information on mailing lists and estimated shipping times, see information in Part B, Section 1.3.1.2.

5.3 Invoices

Invoices are typically emailed as an attachment at the time the manuscript is sent to the printer, but can be mailed or faxed at the editor's request. Payment will be due within thirty days of the volume shipment, although payment may be made in advance, if desired (see Part B, Section 1.3.2 for information on advanced invoicing).

5.3.1 Billing Amounts

Billing amounts are determined from the number of volumes ordered. Editors may order as many volumes as desired at the conference price by notifying the ASP before invoicing. As stated in the Contract, if the volume was submitted within six months, the Contract pricing will be honored. If the invoice was prepaid but the manuscript was long overdue, a supplemental invoice may be issued. For any questions on costs or billing, please contact Cindy Moody at the ASP at cindy@aspbooks.org.

5.4 Payment Options

Payment must be made in U.S. Dollars or the equivalent by using one of the following options:

5.4.1 Check

If paying by check, it shall be sent to:

Astronomical Society of the Pacific
390 Aston Avenue
San Francisco CA 94112 USA
Attn: Perry Tankeh
(415) 337-1100 Ext. 123

5.4.2 Bank Transfer

If paying by bank transfer an additional $30.00 fee will be assessed to cover bank transfer fees. For wire transfer information, please contact Perry Tankeh at ptankeh@astrosociety.org.

5.4.3 Credit Card

If paying by credit card, the following information should be sent by FAX to the ASP Administrative Offices at (415) 337-5205:

1. Credit card number and type (VISA, Mastercard, etc.);
2. The name as it appears on the credit card;
3. The date of expiration;
4. The billing address; and
5. Three-digit security code on the back of the credit card

For security, call Perry Tankeh at (415) 337-1100, ext. 123, before sending the FAX.