Step 2. Compiling the Volume
(approximately 4 months)
The ASP Conference Series does not referee conference proceedings. If
desire to have their volume refereed, they make those arrangements.
5. Costs and
As a non-profit organization, our mission is to help disseminate the
proceedings from astronomically significant conferences at the lowest
cost. The following information will help you arrive at a cost estimate
publishing with the ASP Conference Series.
5.1 Cost of
Publishing. A basic formula editors may use to
determine publishing costs is $55 per book + optional services and
The discounted cost per volume to conference participants is approximately $55 USD,
with slight variation due to the length of the volume and number of copies ordered.
In an effort to encourage editors and authors to submit and correct manuscripts
the ASPCS now offers discounts of 10% to 20% off the regular price
for manuscripts that are submitted and published within six months.
Please refer to the
Contract form for more details on prices and options.
For a more detailed cost estimate, please fill out an application to
publish with the ASPCS or contact
Services. In addition to the base cost, the
optional services are available:
5.3.1 Color Cover. A
color image on
the front cover may be purchased at a cost of $1,000.
5.3.2 Color Figures.
may be purchased at a cost of $300 for each color page up to
a maximum of approximately 10 color pages.
For larger numbers of color pages, we can print the entire book in color,
including a color cover, for an additional charge of $12 to $15 USD per page
(depending on the size of the book).
5.3.3 Electronic Content.
For an additional charge of $20 USD per paper, we will include extra
papers only in the electronic version of the book and provide links to
the NASA ADS repository. This could be used to keep the length of the volume
within reasonable limits while still providing a way for poster
contributions to be published.
5.3.4 Technical Assistance.
technical help is provided free of charge. More extensive technical
editorial help is available at the rate of $35.00 per hour. See more
information in our Contract
or in the Application
Costs. Shipping costs vary widely based on
shipping method. The editors will determine the method of shipping volumes and
the sum for shipping and handling from each contributor and/or
the rates given on the current shipping addendum.
Unless otherwise requested, the ASP invoices for volumes when the
is sent to the printer. The editors will be responsible for all the
owed and will ensure payment is forwarded to publisher within thirty
of the volumes being shipped. Billing will reflect the number of books
by editors for themselves and conference participants, although the
print additional copies of the volume to ship to libraries and individuals
who purchase the book from the ASP.
Payment may be made in advance if desired, especially
fluctuating currency rates are a concern and it is advantageous to
lock in the
price at the time of the conference or when fiscal year-end
prepayment desirable. Payment options include payment by check, wire
or credit card. For more detailed information on payment options,
Step 5 Section 5.4.
5.6 Methods of Covering
Costs. Conference Series books are typically paid for
the registration fees of the conference participants. Various other
may also provide funding options.
5.6.1 Grants. The NSF is
supportive of conferences and published proceedings. We recommend
interested parties ask the NSF officer over their discipline if
proceedings is available. Travel grants may also be an option.
5.6.2 Institutions. Two
institutional funding options may be pursued: a) funding from the
institution who is sponsoring the meeting, paying either the total
partial cost for all participants; or b) funding from a
institution, paying for the participant's trip, conference registration,
and his or her book.
Many organizations such as NASA, ESO, NOAO, NRAO, LANL, JMMC,
PNPS/CNRS, etc., may sponsor and have available money for scientific
5.6.4 Committees. The
Committee may select a funding comittee to help obtain extra funds.
Applications would then be accepted, reviewed, and some participants
selected to be given a grant.
5.6.5 Participants. Most
participant pays for the conference proceedings himself/herself,
through the registration fees of the conference, which includes the
the proceedings, or a separate item added onto the registration
As do most publishers of scientific literature,
the Astronomical Society of the Pacific
Conference Series holds a copyright on every volume published in its
Chicago Manual of Style, paragraph 4.13.). The
position of the ASP is that abstracts and individual articles
may be placed on the Internet (e.g., as a "preprint" on an institutional
website or the arXiv.org website, but entire
volumes may not be posted.
After one year articles become available at no charge through the NASA ADS website.
The author's work is his or her own and
will remain so. Individual papers may be reproduced elsewhere,
permission must be obtained from the ASPCS Managing Editor if published verbatim.
Authors are permitted to post their papers on institutional e-print
repositories or on arXiv.org provided they reference the ASPCS volume in
which the paper appears.
If you have
concerns with this copyright policy, please contact the Managing Editor
Copyright Assignment Form is available on the Author's Information
page of this website.
The ASP Conference Series is a division of the
the Astronomical Society of the Pacific,
an international nonprofit scientific and education organization
founded in 1889 that works to increase the understanding and
astronomy. Forthcoming meetings and current volumes are listed on the
ASPCS website at http://www.aspbooks.org.
Printed volumes are available to purchase through the ASP's AstroShop and are advertised regularly wth
products. Additionally, many libraries and institutions have subscriptions
providing access to all volumes in the ASP Conference Series, and we will
continue to market to other institutions.
8. e-Book Web
All ASP Conference Series volumes are now available online. We will post and
maintain an electronic version of your volume on the web
site. After one year the
full text will also be available on ADS at no charge. Access to the electronic
version of the
volume will be given to conference participants, libraries with
and others who purchase a printed volume. Online access to the complete
including PDF versions of each paper, is provided free of charge with
purchase of the printed volume. However, the table of contents and
all ASP Conference Series volumes are freely available to all, without
purchase of the volume.
As a part of our services, we submit the volume
abstracts to the
(ADS), including all papers, authors, abstracts and references
as links to the volume and papers on the www.aspbooks.org website.
year, the volume will become public and will be posted on the
ADS for download free of charge.
We will be happy to help you determine if a proceedings volume is the
right choice for your conference.
Please contact email@example.com
for an up-to-date Application form, draft Contract form, or price list.
For further information or questions about publishing with the ASP
Joseph Jensen, Managing Editor, firstname.lastname@example.org
or our Editorial Assistant, email@example.com
Astronomical Society of the Pacific (ASP)
ASP Conference Series
Utah Valley University
800 W. University Parkway
Orem, UT 84058-5999 USA
Go to the Editors' Information page.